Review of Recruitment Material by HSPO and Marketing and Communications

Newspaper ads/flyers/radio and TV spots – New and Ongoing Studies

• Study coordinator completes the Clinical Research Recruitment Advertising Questionnaire on the Marketing and Communications Web site

• Use sample ad materials and web links to stock photo collection supplied on the Marketing and Communications Web site to help you determine what might best promote your current study

•  Study personnel submit the completed Clinical Research Recruitment Advertising Questionnaire to Marketing and Communications

• The Web site will allow you to print a copy of your submitted form for your files. For new studies (not IRB approved) submit a copy of this form with your IRB application materials.

• Study personnel submit any additional materials—images or recruitment materials produced by an independent agency hired by the sponsor—to Marketing and Communications via e-mail, using the IRB protocol # in the subject line if available

• Marketing and Communications creates ad materials working with study coordinator

• Study personnel are responsible for submitting materials for sponsor approval

• Study coordinator submits final version of ad/flyer to HSPO for IRB review. For ongoing studies use a Modification Request Form to submit the ad/flyer to the HSPO. (available at www.hmc.psu.edu/irb/forms/studies)

• IRB coordinator issues approval memo for final version of ad to both the study coordinator and Marketing and Communications

• Marketing and Communications works with study coordinator to place ads and radio or TV spots

• Study personnel fills out Print Request Form if printed copies are needed

• Web listing in flyer format should be submitted to departmental Web coordinator and Clinical Trials Office

All newspaper advertisements and flyers will be tracked using the IRB protocol number and a version date.

For a printable pdf of this page click here.

Recruitment advertising information form.

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